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Last Updated: December 11, 2025

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1. Introduction

The Fashion Collector LLC ("we," "us," or "our") operates the Fashion in Gaming Awards, Game-Changing Style, ALTAR, and related initiatives. We are committed to protecting your personal data and respecting your privacy rights in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our services, submit nominations, or participate in our programs.

2. Data Controller

The Fashion Collector LLC is the data controller responsible for your personal information.

For privacy-related inquiries, please contact us at: info@fashiongamingawards.com

3. Legal Basis for Processing

We process your personal data based on the following legal grounds under GDPR Article 6:

• Consent (Article 6(1)(a)): When you voluntarily submit nominations, opt into communications, or join our ALTAR app waiting list

• Legitimate Interests (Article 6(1)(f)): To promote and administer the Fashion in Gaming Awards and related initiatives

• Legal Obligations (Article 6(1)(c)): When required to comply with applicable laws

4. Information We Collect

4.1 Information You Provide Directly

When you submit a nomination or participate in our programs, we may collect:

• Name and contact information (email address, phone number)

• Likeness and image (photographs, video recordings)

• Nomination materials and submissions

• Professional or gaming-related information

• Communication preferences

4.2 Information Collected Automatically

When you visit our websites or interact with our digital platforms, we may collect:

• Device information and IP address

• Browser type and operating system

• Usage data and analytics

• Cookies and similar tracking technologies (see Section 10)

5. How We Use Your Information

We process your personal data for the following purposes:

• Awards Administration: To process nominations, evaluate submissions, and administer the Fashion in Gaming Awards

• Promotional Activities: To promote the Awards through various media channels, including television, digital platforms, streaming services, print, and social media

• Communications: To send updates, announcements, and promotional materials related to the Awards and ALTAR app (with your consent)

• Event Management: To organize and promote related events and opportunities

• Legal Compliance: To fulfill legal and regulatory obligations

• Service Improvement: To analyze and improve our services and user experience

6. Data Sharing and Disclosure

We may share your personal information with:

• Affiliates and Partners: Authorized partners involved in organizing, promoting, or broadcasting the Fashion in Gaming Awards

• Service Providers: Third-party vendors who assist with website hosting, email communications, analytics, and event management

• Legal Requirements: When required by law, court order, or governmental authority

• Business Transfers: In connection with any merger, acquisition, or sale of assets

We will not share your contact information with unaffiliated third parties for unrelated marketing purposes without your explicit consent.

7. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA), including the United States. When we transfer data internationally, we implement appropriate safeguards such as:

• Standard Contractual Clauses approved by the European Commission

• Ensuring recipients are certified under recognized adequacy frameworks

• Other legally approved transfer mechanisms

8. Your Rights Under GDPR

As a data subject in the EU/EEA, you have the following rights:

8.1 Right of Access (Article 15)

You may request confirmation of whether we process your personal data and obtain a copy of such data.

8.2 Right to Rectification (Article 16)

You may request correction of inaccurate or incomplete personal data.

8.3 Right to Erasure (Article 17)

You may request deletion of your personal data under certain circumstances, including when:

• The data is no longer necessary for the purposes collected

• You withdraw consent and no other legal basis exists

• You object to processing based on legitimate interests

8.4 Right to Restriction of Processing (Article 18)

You may request restriction of processing in specific situations.

8.5 Right to Data Portability (Article 20)

You may request your data in a structured, commonly used, machine-readable format.

8.6 Right to Object (Article 21)

You may object to processing based on legitimate interests or for direct marketing purposes.

8.7 Rights Related to Automated Decision-Making (Article 22)

You have the right not to be subject to decisions based solely on automated processing that produce legal or similarly significant effects.

8.8 Right to Withdraw Consent

Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us at [insert contact email].

9. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

• Nomination Materials: Retained for the duration of the Awards cycle and promotional activities

• Marketing Communications: Until you unsubscribe or withdraw consent

• Legal Requirements: As required by applicable law

When personal data is no longer needed, we will securely delete or anonymize it.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience. You can manage cookie preferences through your browser settings. 

11. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction, including:

• Encryption of data in transit and at rest

• Access controls and authentication

• Regular security assessments

• Staff training on data protection

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

12. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal data from children under 18. If we become aware of such collection, we will take steps to delete the information promptly.

13. Third-Party Links

Our websites and communications may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

14. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Material changes will be communicated via email or a prominent notice on our website at least 30 days before taking effect. Your continued use of our services after changes become effective constitutes acceptance of the updated policy.

15. Your Consent

By submitting a nomination, opting into communications, or participating in our programs, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and processing of your personal data as described herein.

You may withdraw your consent at any time by:

• Using the unsubscribe link in our emails

• Contacting us directly at info@fashioningamingawards.com

• Adjusting your communication preferences in your account settings

16. Supervisory Authority

If you believe we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with your local data protection supervisory authority in the EU/EEA.

17. Contact Information

For questions, concerns, or to exercise your privacy rights, please contact:

The Fashion Collector LLC
info@fashioningamingawards.com

 

 

Effective Date: December 10, 2025

By participating in the Fashion in Gaming Awards or related programs, you confirm that you have read, understood, and agree to this Privacy Policy.